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Nov 16, 2021

Richmond, US, 23223

Accounts Payable Coordinator

Position Overview:

Responsible for processing all vendor invoices in Finance department.  Responsible for processing payment for all invoices, check requests, purchase orders and expense reports for Scandinavian Tobacco Group in Richmond utilizing an automated Accounts Payable vouchering and payment system.  Responsible for the creation and maintenance of and Accounts Payable Matrix, listing signature authorities for the Division North America. Assist Supervisor of General Accounting during monthly financial closing process to ensure the proper recording of company transactions.

 

MAJOR RESPONSIBILITIES AND ACCOUNTABILITES:

 

Accounts Payable:

  • Open daily accounts payable mail and distribute to employees authorizing invoices.
  • Date and batch stamp all authorized invoices for payment and sort by due date into files for future batch posting while reviewing for authorized signatories, invoice accuracy and determining whether Virginia State Use Tax will be applicable.
  • Maintain Batch Number Control Log and Check Run Control Log for Richmond Accounts Payable.
  • Responsible for batching and vouchering all Accounts Payable items to include regular invoices, purchase order invoices, check requests, sales and use, excise and payroll taxes and customer credit memos while considering vendor due dates and cash flow requirements.  Issue checks on a timely basis, taking customer discounts when available.
  • Responsible for batching and vouchering administrative employee expense reports after review of proper documentation and receipts.
  • Responsible for improvements and other efficiencies in the Accounts Payable processing procedures.
  • Responsible for the creation and ongoing maintenance of an Accounts Payable Matrix, establishing signature authorities for Scandinavian Tobacco Group
  • Responsible for revision of the Accounts Payable desk procedures and enforcing all internal control procedures applicable to the Accounts Payable process.
  • Cross train department members on Accounts Payable processing for backup support when on vacation or absent.
  • Obtain relevant W-9 or 1099 information for new vendors if necessary.
  • Coordinate the distribution of monthly Accounts Payable voucher reports to Cost Center Managers for their review.

 

Monthly Financial Closing:

  • Responsible for reconciling the monthly Accounts Payable Suspense items and making the necessary correcting journal entries
  • Process miscellaneous Accounts Payable correcting to accrual journal entries as needed or requested
  • Coordinate and process the year-end Accounts Payable accrual and reversal
  • Responsible for the monthly reconciliation of certain General Ledger accounts as assigned by the Supervisor, General Accounting.
  • Assist in Financial Closing projects as assigned by the Supervisor, General Accounting.

 

     Other:

  • Provide backup support for the Hourly and Salaried Payroll function as needed and in the event of absence and vacations.
  • Other special projects as assigned by the Supervisor, General Accounting.

 

EDUCATION:

High School graduate.  BS in Accounting or Finance preferred.

 

EXPERIENCE:

Minimum of two years in an Accounts Payable or other transactional level Accounting or Bookkeeping position.

 

SKILLS:

Extremely organized, able to handle high volume transactional activity and work with several internal/external customers on a daily basis. Thorough working knowledge of Microsoft Excel, Word, Outlook.  Familiarity with Accounts Payable Software systems helpful.

 

 

 

 

 

    

 

    


Nearest Major Market: Richmond