Senior Payment & Expense Supervisor

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Our Group is all about crafting rituals that make us more. We take pride in our international brands and successful regional brands, all developed, refined and innovated by talented people who are passionate about their work.

The Group employs approximately 10,000 people worldwide. We have sales offices in North America and Europe and we sell our products to around 100 markets. In the US, we have a market-leading position in handmade cigars and catalogue and internet sales through our ownership of General Cigar and Cigars International.

Our portfolio contains about 200 leading brands, including the cigar brands Macanudo, La Gloria Cubana, Panter, Signature and La Paz. Pipe tobacco brands include Captain Black, Erinmore, Borkum Riff and W.Ø. Larsen, while our fine-cut tobacco brands include Bugler, Break, Escort, Bali Shag and Tiedemanns.

• Leadership and development:
  • Provide support to the Account Payable Lead in achieving team objectives and assists in fostering a positive and collaborative team environment.
  • Support training, accuracy, and timely delivery of work outputs. 
  • Take the initiative to solve problems or inefficiencies and propose suggestions for improvement and collaborate with team members to implement solutions.
  • Bring a process improvement focus, supporting implementation of best practices 
  • Engage with process owners and other stakeholders to help identify opportunities to drive efficiencies through continuous improvement
  • Communication: Serve as a liaison between staff and upper management
  • Team Leadership: Supervise, motivate, and support team members to achieve departmental objectives.

• Operational Responsibilities Payments & Travel & Expenses
  • Ensure timely payments in accordance with company policies.
  • Monitor payment schedules and resolve discrepancies or delays.
  • Maintain accurate records of transactions and ensure proper documentation.
  • Review and audit employee expense reports for compliance with travel policies.
  • Ensure timely reimbursement of approved expenses.
  • Provide guidance to employees on travel and expense procedures.
  • Identify and address policy violations or inconsistencies.
  • Support implementation and maintenance of expense management systems (e.g., Concur, SAP).

• Performance & Efficiency:
  • Implement validation checks to enhance the accuracy of invoicing transactions.
  • Utilize invoice processing systems efficiently, optimizing features to enhance productivity.

• Minimum Educational Requirements – BA/BSc (Hons) Accounting and Finance or related subject matter
• Total relevant experience of more than 6 years
• Knowledge of SAP S4 HANA - ERP
• Knowledge of STP processes: Payments and Travel & Expenses (plus)
• Problem solving and critical thinking 
• Strong communication and analytical skills
• Deliver efficiencies, compliance, and control through standardization
• Experience in payments and/or Travel Expenses

• Empower with Passion:  Uphold high standards for our products, people, and communities.
• Blend our Strengths:  Leverage our distinct strengths and internal expertise for stronger results.
• Cultivate Courage:  Continue to search for better, simpler solutions in order to take on challenges with resiliency.
• Light the Way Forward: Lead our industry towards a more responsible and innovative future, finding new ways to serve our customers and employees.